Room Request Form – Visitors Room Request Form - Visitor Room Scheduling Request Form *ALL FIELDS ARE REQUIRED** Name of Event/Class*Event Type*Professor/Student Organization*Contact Name*FirstLastContact Phone*Contact Email*Event Start Time* : HHMMAMPMEvent End Time* : HHMMAMPMEvent Date* If your event resides over multiple dates, please list the specific dates belowSetup Time Needed Prior to the Event Start Time*Estimated Attendance*Does your event need additional tables and chairs for registration/buffets?*YesNoPlease describe how many and their intended use.Are you serving food?*YesNoIf you have chosen a catering company, please include their name.Will you need Audio/Visual Equipment and/or services?*YesNoIf yes, please identify your Audio/Visual needs below.Do your Non-UF guests need internet access?*YesNoPlease list each person’s name, email, and phone number.Please identify any additional information that you believe would help us in processing your room request form.Terms and Conditions for the College of Law: FOOD: You must have prior approval to serve food; food is only allowed in a limited number of rooms. Approval for faculty and visitor events is made in the Dean’s Office. Approval for student events is made in the Student Affairs office. *If you are approved, you are responsible to bring trash bags for the trash generated from your event. Do not place garbage in the room's trashcans. Carry the trash out after the event in your bags and to place the trash in the nearest dumpster. AUDIOVISUAL: Equipment and special AV instructions are reserved through the Room Request Form. Please note that our classroom computers only have VGA port connections. ADAPTERS: The College of Law does not have Mac or HDMI adapters. Please bring your own. COLLEGE OF LAW HOURS: The College of Law’s meeting space opens at 8 a.m. and closes at 10 p.m. If you are concerned that the event may exceed this time frame, please contact the Dean’s Office at (352) 273-0600 two weeks prior to your event. PARKING: Parking is restricted to most UF decal passes between 7:30 a.m. and 4:30 p.m., Monday through Friday. Read the sign in the lot you plan to park in, to learn the specific restriction hours, as they may change with decal color. ROOM CONDITION: When you leave the room, please be sure it is clean and organized. You will be responsible for any damage or charge for cleaning. RESPONSIBILITY: The student/faculty member agrees to and accepts the above terms by making the reservation. WIRELESS INTERNET CONNECTION UPDATE: Recent wireless network changes affect all users. All devices connecting to campus WiFi are now required to have up-to-date security. Please click on the following link, and follow instruction on how to access the UF internet. http://getonline.ufl.edu/ The UF Computing Help Desk will be very busy at the beginning of the semester. Please contact them immediately if you need help with the wireless internet reconfiguration. Contact the Helpdesk at 352-392-HELP (2-4357) for assistance accessing wireless service. Users who do not configure to the new network, may experience internet timeout sessions or loss of online work. SPEAKERS: You must have prior written permission from any speaker or panelist to record, stream, and/or distribute any material presented during an event. Always keep in mind copyright laws regarding the right to reproduce or to authorize others to reproduce works through online or other media channels such as public access television. TABLECLOTHS: Tablecloths will not be provided. It is the student/faculty member’s responsibility to provide tablecloths according to event needs. An e-mail will be sent to you to confirm your room reservation. *I have read and agree to the Terms and Conditions for the use of the College of Law facilities.