Levin College of Law

Event Planning and Calendars

Notice: Several of our events have been postponed or moved to an online format. Please check with the event organizer ​for more information.

UF Law Room Reservation Update (February 1, 2020):

Law school buildings are for the exclusive use of the law community. Members of the law community may reserve law school rooms through our room reservation system. Student groups or organizations not affiliated with the law school may not reserve law school rooms, unless it is reserved by a member of the law school community who is ultimately responsible for the reservation. The member of the law school community is responsible for building access for the group after hours. Buildings will be open during business hours, Monday -Friday, from 8:00 a.m.-6:00 p.m. The buildings will be on swipe card only, after business hours. External groups are welcome to our rooms in accordance with the rental rates for UF departments or non-University groups found here: https://www.law.ufl.edu/calendars.

In order to plan your event, follow the below steps 1-4. If you are a UF Law student, faculty, or staff member scheduling an event, and are requesting funding, please complete step 2 prior to moving to step 3, or 4.


Terms & Conditions

Event Funding

If your event requires funding, please fill out the Budget Request form, and include the approved Budget Request number with your funding source. The new budget verification process has been implemented for all UF Law constituencies when reserving rooms. Students, faculty, and staff planning to fund their events with law school funds must submit and have an approved budget request form number with their reservation. This number should be included with the funding source answer. Once the budget request form is approved, and the funding number listed, you will then receive the room confirmation.

Video Recording

Please be aware that you may not use University of Florida logos or language implying collaboration and /or endorsement of your program and/or event without express permission from the appropriate University of Florida unit.

Food

You must have prior approval to serve food; food is only allowed in a limited number of rooms. Approval for faculty, UF Law students, and visitor events is made in the Administrative Affairs Office. *If you are approved, you are responsible to bring trash bags for the trash generated from your event. Do not place garbage in the room’s trashcans. Carry the trash out after the event in your bags and to place the trash in the nearest dumpster.

Tobacco Free

The use of cigarettes or other tobacco products on the UF Campus, including parking lots and vehicles is not permitted and in violation of UF policy 6C1-2.022.

Please click on the link below to read the Tobacco-Free Policy:

http://www.tobaccofree.ufl.edu/downloads/tobaccopolicy.pdf

Please click on the link below for information on free or discounted tobacco cessation resources:

http://www.tobaccofree.ufl.edu/

Thank you in advance for complying with the Tobacco-Free Policy.

Tabling

Tabling events may be held from 9:00 a.m. until 3:00 p.m. Tables will be set by the event start time. If your table is not used within 1 hour of the start time, it will be removed. If you event may run over this time, please contact the Dean’s Office two weeks prior to your event.

Audiovisual

Equipment and special AV instructions are reserved through the Room Request Form. Please note that our classroom computers only have VGA port connections.

Adapters

The College of Law does not have Mac or HDMI adaptors. Please bring your own.

College of Law Hours

The College of Law’s meeting space opens at 8:00 a.m. and closes at 6:00 p.m. If you are concerned that the event may exceed this time frame, please contact the Administrative Affairs Office at (352) 273-0600 two weeks prior to your event.

Room Condition

When you leave the room, please be sure it is clean and organized. You will be held responsible for any damages and charged appropriate repair/replacement fees.

Responsibility

The student/faculty member agrees to and accepts the above terms by making the reservation.

Wireless Internet Connection Update

Recent wireless network changes affect all users. All devices connecting to campus WiFi are now required to have up-to-date security. Please click on the following link, and follow instruction on how to access the UF Internet.: http://getonline.ufl.edu/

The UF Computing Help Desk will be very busy at the beginning of the semester. Please contact them immediately if you need help with the wireless Internet reconfiguration. Help Desk at 392-HELP (2-4357) for assistance accessing wireless service.
Users who do not configure to the new network, may experience Internet timeout sessions or loss of online work.


Rental Rates

Student Organization:  Meeting space reserved by student organizations from the Levin College of Law.

UF Department:   Meeting space reserved by University of Florida departments that are not affiliated with the Levin College of Law.

Non-University Group:  Meeting space reserved by private, non-profit, or for-profit groups who are not associated with the University of Florida.

Meeting Room
Student Organization
UF Department
Non-University Group
Small Classroom
(Seating 35 chairs or less)
$0.00 $25.00 $75.00
Large Classroom
(Seating 70 chairs or more)
$0.00 $75.00 $150.00
Cafeteria $0.00 $50.00 $100.00
Faculty Dining Room $0.00 $50.00 $100.00
Rare Book Room $0.00 $50.00 $100.00
Holland 180: Chesterfield Smith Classroom $0.00 $150.00 $200.00
Martin Levin Advocacy Center – Foyer $0.00 $150.00 $200.00
Martin Levin Advocacy Center – Courtroom $0.00 $150.00 $200.00
Tables $0.00 $10.00 $10.00
Chairs $0.00 $1.00 $1.00